Details change together
A guest update can affect tables, dietary lists, place cards and venue references. Keep those details connected instead of correcting separate files.
Weddings
Plan the whole wedding from one connected place
Bring the guest list, seating, stationery, venue references, run sheet and guest experiences together around one reliable event record.
What needs attention
Plan around the realities of weddings
Suppliers need clear information
Prepare focused references for the venue, kitchen, DJ and MC without losing sight of the couple’s complete plan.
Guests need a simple experience
Make invitations, seating lookup and memory sharing straightforward from arrival through the final song.
Connected products
A practical toolkit for this event
Choose the products that match your format. They work from the same event information.
My Events
The event overview keeps your date, venues, guest capacity and countdown together. It is the starting point for a wedding, engagement, birthday or other organised event.
View productGuest List & RSVP
Track responses, contact and mailing details, relationships, plus-ones, dietary requirements, table assignments and seat numbers in one working list.
View productTables
Table tools bring capacity and seat assignment into one practical workspace, including supported family and head-table arrangements.
View productInvitations & Cards
Choose the card type, build with preset or custom text zones, personalise typography and background design, and prepare the result for digital use or supported print-ready export.
View productRun Sheet
Add and reorder schedule rows across TIME, EVENT and WHO, then use the supported sharing and PDF controls for your venue, DJ, MC and other vendors.
View productPhoto & Video Sharing
The five connected experiences can be enabled for your event and shared with guests through simple browser-based links and QR access.
View productHow it works
From first details to a ready event
- 01
Set the wedding foundation
Add the ceremony, reception, venues, timings and guest capacity once.
- 02
Organise people and places
Collect RSVPs, record dietary needs and relationships, then assign tables and seats.
- 03
Prepare every useful output
Create invitations, signage, charts, place cards, supplier briefs and the day’s run sheet.
- 04
Welcome and involve guests
Support seating lookup, Live Slideshow access and shared photos, videos and messages.
Practical benefits
Clarity for hosts, guests and suppliers
One source of truth
Use consistent event and guest information throughout the planning workflow.
Useful venue handover
Give each supplier a practical view of the details relevant to their role.
A more considered guest journey
Connect communication, arrival, seating and memory sharing without an app for guests to install.
Frequently asked questions
Planning weddings
Can we plan both the ceremony and reception?
Yes. Wedding Waitress stores the core wedding details and provides dedicated ceremony and reception floor-plan workflows alongside guest, seating and event-day tools.
Do guests need to download an app?
No. Supported guest-facing experiences, including QR seating lookup and photo sharing, open in the browser.
Can we share information with suppliers?
Yes. Supported products include sharing and PDF controls for venue, kitchen, DJ, MC and other supplier references.
Can the plan change after we start?
Yes. You can continue updating event, guest and seating details as the wedding plan develops.
Related event types
Explore another planning guide
Engagements
Organise invitations, guests, seating, dietary details and shared memories for an engagement party that feels welcoming without becoming complicated.
Explore EngagementsChristmas & Seasonal Events
Bring invitations, attendance, food requirements, seating, entertainment and shared memories together for festive gatherings of every shape.
Explore Christmas & SeasonalPlan weddings in one connected place
Try Wedding Waitress free for seven days with up to 20 guests. No credit card required.